Information and Business Management Systems
A company is a planning of people that aims to meet all the needs of its customers, using both technological and material resources. These are very important in our life since they come from them all the products or services we use daily we are all involved with them either directly or indirectly.
It is represented by managers, administrators, owners, and all employees who work in it, each of these vary in size as well as the sector, etc.
The needs of the community are performed through the production, commercialization, administration, transformation or benefits of services.
Capital is composed of the contributions made by all the owners of the company and are represented in all the goods that the company has such as: cash, merchandise, in machinery, in furniture or in any other contribution and the work that isThe work done by people to obtain the company’s objectives.
To achieve success in a company, activities must be planned according to the proposed objectives, having good administration, coordination and integration.
In any company there are three fundamental factors to be able to carry out its main activity and carry out the activities and thus meet the established goals, these are:
- People: We found the owners first because they were the ones who founded the company and gathered the necessary resources to carry out the project as well as the employees, since without them the activities in the company were not carried out efficientlychange they receive their salary.
- Capital: It is made up of all the goods that the company has as the materials, money and technology contributed by the partners or owners, capital can increase depending on the profitability that the company has.
- Work: These are the actions carried out by the first factor, which are the people, which use all the resources provided by the institution, to achieve their proposed objectives, they can have several performances such as the administrative area, production, purchase and sale of merchandiseo service provision.
The company’s classification depends on several components such as their owners, their activities, size and their capital.
Business classes:
- Public Company: When the capital of this corporation belongs to the State, it satisfies interests immediately, they provide their help in commercial, industrial activities and any other type of activity.
- Private companies: these private institutions are dedicated to business, whose owners can also become workers or suppliers.
- Mixed Company: When its capital is both public and private.
We will classify companies according to their economic activity:
- Agricultural: are those that take advantage of agricultural and agricultural products in large quantity. Among the most common we can find are agricultural farms, pig farms, poultry, greenhouses, agricultural production farms, etc.
- Mining: They are the organizations whose primary objective is the exploitation of resources found in the subsoil, as an example are the oil companies, gold -stones gold and other minerals.
- INDUSTRIALS: They are those dedicated to converting raw material into finished or semi -elaborated products such as fabric, furniture, footwear, etc.
- Marketing: those that are destined to the purchase and sale of semi -elaborated and finished natural products at a higher price of the purchased, thus obtaining a profit. We can give as an example a supermarket.
- Services: They are those that seek to provide a service to meet the needs of the community in general, either health, education, transport, recreation, public services, insurance and several others.
According to its size:
- Large: it is held with large amounts of capital, as well as a large number of workers. Your number of workers exceeds 100.
- Medium: Capital, the number of workers and their income are regular and limited. Many times these types of companies are those that help large companies, since they are hired to perform certain services of the same.
- Small: constituted by a natural or legal person, it has less than 50 workers and its objective is to develop production, extraction, etc.
Information systems in the company
All companies require the implementation of an information system with the sole purpose of offering improvements in what has to do with decision making. Even small or medium -sized companies demand an implementation of a computer system that collaborates with all the processes in business management.
At present, information systems offer us a lot of advantages as well as the increase in the organization’s capacity to put it in a true competitiveness.
The implementation of a computer system serves to improve the productivity and performance of a competitive company, it is essential to evaluate the current techniques and technology available to develop a system that offers efficiency and effectiveness for all the management of the relevant information of the relevant information of theinstitution. They offer the possibility of obtaining great advantages such as increasing the ability to order the institution.
This system has to be very effective for offering various possibilities, thus allowing access to the most relevant elements frequently and timely.
This concept has innovated in the offices of the managers of the management of the companies in recent years, a couple of years ago the information was not relevant or useful within the productive processes and to the decision making.
Over the years, many advances in computer technology have been gathered to offer tools for the creation of a reliable computer system.
Today there are companies that observe with suspicion the implementation of these technologies in their facilities for processes and efforts in it, because they constitute a huge change in the organizational and institutional structures of the companies.
Many times computer systems can fail, not due to any technological error but by operators with little training and cultures opposed to the incorporation of this type of tools.
In the company, an information system offers a valuable and remarkable satisfaction in users not only in those that operate, due to their ease of use and constant access, which can be that all employees reach all the objectives planned by the institution, but also in users to streamline transactions.
It is important that when implementing an information system this implies an organizational change, since not only the administration of the company is affected, but also its employees and skills, in order to create platforms that are in accordance with responsibilitiesOf the same.
Business Management Systems
Business management systems describe the set of applications that companies use to perform all administration steps, from production, through logistics, to the delivery of the product at the point of sale, what this point out is the way ofTake a production chain where this method is the most effective way to integrate workers with machines.
A specialized software series have been developed, which allows you to manage databases, planning, procedures, decision -making and each of the functions of a company and its workers.
The data used must be totally true and offer a faithful reflection of reality, so it is necessary to have quality information. Another important characteristics is to contain the information obtained by the business management systems which will respond with excellence of the data.
The information used is grouped through a pyramidal structure that identifies all important data, so that they are only used in the corresponding place of the production chain, like this:
- In the first place we have the strategic level that refers to the processing of transactions, that is, the status of the same must be known thoroughly.
- Then the next level is the evaluation of the data to know the information resources, which will allow to execute and control the daily operations of the institution.
- And the last level of the pyramid is all the resources that the information system has, these were those that offer the necessary data to achieve planning and decision making.
Thanks to all the information obtained based on these measures, the company’s administrative sector can make future decisions in the future that help the improvement and development of the company and the entire production chain.
At the time of incorporating information in the corporation, it is very important that there is a greater compatibility between the man-machine, that is, it is not only enough to invest in technology but also the staff must be trained.
To achieve all the effectiveness in making smart decision making, the management of information systems with latest generation computer technology is essential, that is, the software used must possess all the necessary characteristics so that its usefulness is in the most wayoptimal.
All information systems must be:
- Flexible: a well -used information system must offer a large number of options for data administration and evaluation.
- Specific: you have to be able to adjust to the situations that present in the company.
- Update: Not only does it have to face the changes in the businesses arising from those of the market, but to offer the possibility of changing any measure that the staff suggests.
- Powerful: you have to provide the right tools to be able to carry out analytical evaluations of the possible opportunities and results to put into practice in future businesses.
Information systems do not have to make decisions, but collaborate in the process, being of great help for all business management. The inclusion of this system covers an immense variation at the level of the company’s organization structures and the change of cultural criteria of those in charge of this.
Keep in mind that, like large companies, SMEs must also respond effectively and very quickly to market demands, for this entrepreneurs must endorse the importance of knowing how to use a system thatprovide reliable information for each of the decisions to be made.
Most of the time the lack of information or the incorrect use of technology is embodied in the absolute lack of growth strategies of the institution, promoting a deficit in the company, loss of resources, thus weakening each of the sectorsin the same. In addition to investing technological machinery or training of workers, it will be reflected in the good results in the future, because making the implementation of that is to provide more help for its development, thus allowing the growth of the company allowing this to be acompetent company before the market.
Much of the smallest businesses as well as micro ventures, are affected by the inability to implement an information system that improves their achievements.
Information must be analyzed in a timely manner, with the sole objective of achieving the best performance of each of the phases of the production chain. This information will help us for possible planning changes, accurate decision making, even for the reduction of productive costs.
It is very important that the information is excellent, accurate and precise, easily accessible, with the use of clearly defined terms, thus compiling only the most important information and leaving out the inconsequential data out.
In conclusion we can say that it is very important that we implement an information system in our company, as we have also seen the great importance of knowing how to use the different tools explained for decision making and the truth is that it has currently become avery essential factor in any type of company even in the smallest entrepreneurship.
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